For Keep Admins
Welcome!
Welcome to Keep—your all-in-one financial platform designed to power your business with corporate cards, flexible banking, and access to growth capital. Whether you're using virtual or physical cards, managing transactions, or unlocking rewards, this guide will help you get started and maximize Keep’s tools.
Quick Links
Jump to:
- Understanding Keep – Financial Basics
- Using “Keep” – Starting with Your Cards
- Team Set Up & Managing Users
- Paying Your Keep Card Balance
- Statement Extensions
- Rewards
- Banking
- Accounting Setup
- Expense Management Features
- Capital Access
1. Understanding Keep – Financial Basics
Keep provides modern financial tools to manage your business efficiently:
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Card Functionality
Charge cards with a 30-day billing cycle. Your balance is due in full 30 days after your statement period begins.
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Available Rewards
Monitor cashback rewards ready to apply to your statement under the Rewards tab.
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Available Spend
Track how much remains in your spending limit for the cycle. Free up spending capacity by making manual payments.
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Next Payment Date
See when your current statement will be auto-deducted from your linked business account.
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Account Statements
Access current and past statements in the Transactions tab.
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Outstanding and Available Balances
- Outstanding Balance: The amount you owe from your statement.
- Available Balance: Your remaining spend limit for the cycle. Access these details under the Cards section of your dashboard.
For more, visit: How to Review Your Outstanding and Available Balance.
2. Using “Keep” – Starting with Your Cards
Manage all your cards in one place:
Types of Cards
- Virtual Cards: Instantly create cards for subscriptions, vendor payments, or one-time expenses.
- Physical Cards: Ideal for frequent travelers or employees. Cards arrive within 7–10 business days.
Creating Cards
- Go to the Cards section in your Keep dashboard.
- Click Create Card.
- Choose the card type (virtual or physical).
- Set up the card name, spending limit, and frequency.
Resources
Using Your Keep Corporate Card
- For Online Payments:
- Reveal your card details (number, CVV, expiration) by clicking ‘Show Details’ under your card banner.
- Use the provided Billing Address to avoid mismatched address declines.
- For In-Store Purchases:
- Add your card to Apple Pay, Samsung Pay, or Google Pay.
- Tap-to-pay transactions are limited to $200 per transaction.
Resources
Managing Cards
- Adjust spending limits or transaction frequencies.
- Freeze or cancel cards if needed.
Resources
- How to View Your Keep Card Details
- How to Set Spending Limits on Your Keep Cards
- Freezing or Canceling Your Keep Card
3. Team Set Up & Managing Users
Bring your team onto Keep with ease:
How to Add Users
- Go to Settings → Team → Add User.
- Assign roles and set up cards during onboarding.
Roles Overview
- Admin: Full permissions for account and spend management.
- Accountant: View-only access to all transactions; no banking permissions.
- Employee: Access personal cards and transactions only.
Resources
4. Paying Your Keep Card Balance
Paying your balance is simple and flexible:
Payment Options
- Automatic Payments: Balances are auto-deducted from your linked business account at the end of each cycle.
- Manual Payments: Make upfront payments anytime via the Payments section.
Resources
5. Statement Extensions
A Statement Extension (also known as “Carrying a Balance”) lets eligible Keep users extend their statement balance repayment for up to 6 months. This gives your business more flexibility in managing expenses and cash flow.
- Go to the Statement Extensions section in your Keep dashboard.
- Toggle Auto-Statement Extension to enable.
- Use the calculator to estimate fees based on your selected term length.
- Turn extensions off anytime via the Modify option.
Resources
6. Rewards
Earn and apply cashback rewards on every transaction across all spending categories, with no caps, earn up to 4%:
How to Use Rewards
- Tracking Rewards: View your available rewards balance under the Rewards tab.
- Redeem Them for Cash: Convert your rewards balance into cash.
- Apply Rewards to Pay Off Card Balance: Use rewards directly to reduce your outstanding balance.
- Use Rewards to Pay for Capital & Statement Extensions: Offset costs for Keep Capital or Statement Extensions using your rewards.
Resources
7. Banking
Simplify business transactions and vendor payments. With No-Currency conversion fees and free domestic payments
Payment Methods
- Make Transfers: Secure, fast payments to vendors.
- Card Payments: Use Keep cards for vendor payments.
Multi-Currency Accounts
Open and manage accounts in multiple currencies to handle international transactions efficiently.
Resources
8. Accounting Setup
You can connect Keep to your accounting software to streamline workflows, reduce manual data entry, and keep your books accurate. Invite your accountant and get started today:
Supported Integration
- QuickBooks Online: Keep transaction data in sync with QuickBooks Online for simplified bookkeeping.
- More integrations coming soon!
Resources
9. Expense Management Features
Automated Receipt Capture
Save time by uploading receipts directly through the platform or replying to an automated SMS or email.
Resources
Bulk Action for Transactions
Select multiple transactions at once to categorize, tag, or sync similar items for faster and more consistent management.
10. Capital Access
Access funding options to support your business growth, with no hidden fees and transparent terms:
Why Choose Keep Capital?
- Pre-Approved Amounts: Enjoy pre-approved funding with repayment terms that are already set.
- Flexible Use: Perfect for scaling your business, funding a new project, or for upcoming big purchases. Get quick access to cash without disruptions, so you can focus on what matters most—growing your business.
How to Apply
- Contact your Account Manager for more information.
- Check your eligibility or start the application process in the Capital section.
Need Help?
Contact our support team at support@trykeep.com or visit the Keep Help Center for additional resources.